Job Posting – Legal Secretary (Litigation Legal Assistant)

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for a Legal Secretary to join our team in Anchorage.

This position provides critical support for multiple attorneys, including typing, editing and formatting legal documents and correspondence, filing documents with various courts, both electronically and by messenger. Arranging for service of documents on opposing counsel, telephone communications with clients and business contacts, file maintenance, substantial data entry, and other tasks as assigned.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

In this role, you will:

  • Type, proofread, format and edit correspondence, pleadings, discovery responses, and other legal documents, often with short deadlines
  • Handle daily entry of information and documents into electronic client-focused databases
  • Prepare spreadsheets analyzing client billing data
  • Open new client matters and initiate conflict checks
  • Maintain paper and electronic files
  • Draft correspondence and communicate with project team and client contacts
  • Schedule appointments, depositions, meetings; maintain calendars; set up conference calls
  • File pleadings in state and federal courts in many different venues, as well as in agency proceedings
  • Track and calendar internal and litigation deadlines
  • Answer, screen, and respond to phone calls
  • Open and route mail and email; attach files and documents
  • Enter billable time into time-keeping system

Join us if you have:

  • 4+ years’ experience as a litigation assistant, or similar experience
  • Strong skills in word processing and computer use: ability to type 65 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Adobe Acrobat or Nuance required; some knowledge of PowerPoint, time keeping programs, NetDocs, and SharePoint sites preferred; ability to perform internet research
  • Experience filing documents with state and federal courts, as well as with the EEOC portal preferred
  • Able to read and understand court rules, and to ensure compliance with assigned judge’s individual rules and practices
  • High attention to detail and sensitivity to confidential materials
  • Ability to work independently and anticipate needed tasks to complete projects
  • Ability and willingness to learn new electronic programs
  • Excellent grammar, proofreading and organizational skills
  • Strong communication skills, both verbal and written
  • High level of energy; able to work at a fast pace and to prioritize tasks
  • Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner
  • Ability to understand and follow work instructions with minimal supervision
  • Availability and willingness to work overtime as needed or requested
  • A high school diploma or GED certification

PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms, and frequently required to sit, stand, walk, and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer, and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status, or any other basis prohibited by applicable local, state, or federal laws.

To learn more and apply, visit careers.dwt.com!

Job Posting – Litigation Paralegal

This is an exciting opportunity to work for one of the top law firms in Alaska and the United States.  This position will reside in our Anchorage office, and is responsible for providing paralegal support to the attorneys in the firm’s Litigation practice group.  The individual in this role will, among others, provide support related to all aspects of litigation, including managing eDiscovery, case management and trial support.  At Stoel Rives, you will find challenging work assignments, opportunities for professional growth and community involvement, and a culture of innovation. 

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

1. Technical Information & Research
Highly organized and experienced in litigation. Applies knowledge of codes, statutes, regulations and procedures related to the assigned practice area. Conducts legal research; obtains records and documents; interviews clients, parties and witnesses; prepares subpoenas; locates expert witnesses; manages litigation review databases; reviews literature and searches databases. Assembles and organizes factual information.

2. Drafts Documents
Drafts interrogatories, requests for production, motions, memorandums, witness and deposition outlines, privilege logs; draft correspondence to clients.

3. Document Management
Manages collection of discovery documents from clients, manages eDiscovery litigation review databases, manages outside reviewers; manages document productions; maintains collection, production and privilege logs. Oversees disposition of documents at the end of the case.

4. Analysis
Annotates, summarizes or categorizes testimony, documents, physical evidence or other information; assists with determining relevance and privilege; critiques experts’ reports; and prepares numerical analyses.

5. Trial Preparation
Assists with pretrial motions; prepares trial notebooks and trial exhibits; schedules witnesses; files lists of exhibits and lists of witnesses with court; and arranges for trial support services.

6. Client Services
Develops and maintains positive relationships with the firm’s clients.

7. Administrative Duties
Performs administrative responsibilities assigned by the practice area or department chair. Examples include disseminating changes in the codes, statutes, regulations and procedures to others in the firm and maintaining current files of forms used in the assigned practice area.

Other duties as assigned.

ESSENTIAL CAPABILITIES

Must possess the following capabilities: analytical skills; excellent planning and organizational skills; initiative; good judgment; project management skills; excellent oral communication skills; excellent written communication skills; high work standards; technical knowledge in the area of practice-related codes, statutes and regulations; ability to learn; ability to establish effective follow-up procedures; positive impact with clients and co-workers; strong client service orientation; ability to demonstrate teamwork/cooperation with others; adaptability; and ability to work on a variety of projects, make fast decisions, work with detailed information, and work independently at a fast pace.

Technical Knowledge

Must have prior experience with online litigation document review databases. Must have a strong understanding of the EDRM. Must have prior experience with or be capable of rapidly understanding, interpreting and applying to various client circumstances the full range of codes, statutes and procedures related to the assigned practice area.

Physical and Mental Capabilities

Must be capable of operating a telephone, calculator, personal computer and printer and learning/using software required to successfully perform job functions, e.g., electronic mail; drafting correspondence and documents; proofreading for correct grammar, punctuation and spelling; reading and interpreting legal correspondence, memoranda, documents, reference publications or reference books and technical manuals in printed form or on a computer screen; occasionally lifting and carrying boxes of files or documents weighing up to 25 pounds; and using a hand truck.

EDUCATION & EXPERIENCE

High school diploma or equivalent required. College degree is preferred. Must have 3 to 5 years of related experience that demonstrates analytical and written research capabilities. Must have paralegal certificate in the appropriate jurisdiction.

NORMAL WORK HOURS

This position is nonexempt and eligible for overtime compensation. Presence at the office during regular office hours from 8:30 a.m. to 5 p.m. is essential, and the ability to work longer hours is essential during peak work load periods. Occasionally may be required to travel out of town overnight(s) to assist with document productions, attend trial, etc.

To apply please visit our website: https://www.stoel.com/about/careers/administrative-business-professionals/openings

Stoel Rives is an Equal Opportunity Employer
About Stoel Rives LLP: Stoel Rives is a leading U.S. corporate and litigation law firm. One of the largest national firms focused on energy, natural resources, environmental and climate change, Stoel Rives also serves the agribusiness, food and beverage, health care, life sciences and technology industries. With more than 350 attorneys operating out of 10 offices in seven states and the District of Columbia, Stoel Rives is a leader in regulatory and compliance matters, business, labor and employment law, intellectual property, land use, real estate development and construction law. For more information, follow us @stoelrives or visit www.stoel.com.

Job Posting – Legal Secretary (Litigation Legal Assistant)

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for a Legal Secretary to join our team in Anchorage.


This position provides critical support for multiple attorneys, including typing, editing and formatting legal documents and correspondence, filing documents with various courts, both electronically and by messenger. Arranging for service of documents on opposing counsel, telephone communications with clients and business contacts, file maintenance, substantial data entry, and other tasks as assigned.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

In this role, you will:

  • Type, proofread, format and edit correspondence, pleadings, discovery responses, and other legal documents, often with short deadlines
  • Handle daily entry of information and documents into electronic client-focused databases
  • Prepare spreadsheets analyzing client billing data
  • Open new client matters and initiate conflict checks
  • Maintain paper and electronic files
  • Draft correspondence and communicate with project team and client contacts
  • Schedule appointments, depositions, meetings; maintain calendars; set up conference calls
  • File pleadings in state and federal courts in many different venues, as well as in agency proceedings
  • Track and calendar internal and litigation deadlines
  • Answer, screen, and respond to phone calls
  • Open and route mail and email; attach files and documents
  • Enter billable time into time-keeping system

Join us if you have:

  • 4+ years’ experience as a litigation assistant, or similar experience
  • Strong skills in word processing and computer use: ability to type 65 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Adobe Acrobat or Nuance required; some knowledge of PowerPoint, time keeping programs, NetDocs, and SharePoint sites preferred; ability to perform internet research
  • Experience filing documents with state and federal courts, as well as with the EEOC portal preferred
  • Able to read and understand court rules, and to ensure compliance with assigned judge’s individual rules and practices
  • High attention to detail and sensitivity to confidential materials
  • Ability to work independently and anticipate needed tasks to complete projects
  • Ability and willingness to learn new electronic programs
  • Excellent grammar, proofreading and organizational skills
  • Strong communication skills, both verbal and written
  • High level of energy; able to work at a fast pace and to prioritize tasks
  • Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner
  • Ability to understand and follow work instructions with minimal supervision
  • Availability and willingness to work overtime as needed or requested
  • A high school diploma or GED certification

PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms, and frequently required to sit, stand, walk, and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer, and inspires us to build strong and lasting connections with each other, our clients, and our communities. We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status, or any other basis prohibited by applicable local, state, or federal laws.

To learn more and apply, visit careers.dwt.com!

Job Posting – Receptionist/Concierge

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for a Reception Concierge to join our team in Anchorage.

This position is responsible for answering incoming calls, greeting clients, receiving deliveries, assisting visitors, managing the front areas, working with attorneys and staff on a variety of administrative matters and other tasks as assigned.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

In this role, you will:

  • Answer and dispatch incoming calls for office
  • Communicate via email with attorneys and staff to a variety of inquiries and requests for assistance
  • Greet clients and notify attorneys and/or staff of their arrival
  • Escort visitors to scheduled offices and conference rooms and ensure their needs are met
  • Serve as “concierge” to visitors as appropriate
  • Receive mail and hand delivered materials, scan and deliver to attorneys and staff
  • Maintain on-line calendar for multiple conference rooms and using discretion when booking and prioritizing or coordinating room changes
  • Assist staff and attorneys with reserving conference/meeting rooms and visitor offices and assure rooms are properly serviced
  • Assist visitors with all reasonable needs they may have such as copying, faxing, scanning, transportation, reservations, etc.
  • Maintain a clean and organized appearance of the reception area, visitor offices and conference rooms ensuring that they are stocked and ready for use at all times
  • Assist AV team in setting up and facilitating video conferencing
  • Key in attorney time on a daily basis working with assistants to proof and close
  • Maintain petty cash
  • Assist with preparation of marketing materials
  • Assist Office Administrator with event planning


Join us if you have:

  • 3+ years’ experience as receptionist or administrative assistance in an office environment
  • High school graduate or GED equivalent
  • Ability to provide exceptional, mature customer service to DWT attorneys, staff, clients and other visitors
  • Ability to communicate in a courteous, effective and professional manner with clients, attorneys, staff, clients and other visitors
  • Experience using a multi-line phone system preferred
  • High degree of attention to detail and accuracy in recording names, phone numbers and messages
  • Excellent and accurate keyboarding skills
  • Ability to remain calm under pressure and maintain professional composure
  • Ability to work with minimum supervision, adapt quickly to change and effectively prioritize multiple tasks
  • Ability to work well in a team setting as well as independently
  • Ability to handle confidential materials and conversations
  • Ability to maintain a business-like appearance
  • Ability to sit at a work station for lengthy periods of time with occasional breaks
  • Ability to read and write English
  • Proficient in Microsoft Office programs

PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms, and frequently required to sit, stand, walk, and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer, and inspires us to build strong and lasting connections with each other, our clients, and our communities. We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status, or any other basis prohibited by applicable local, state, or federal laws.

To learn more and apply, visit careers.dwt.com!

Job Posting – Director of Talent Acquisition [S-R.FID4633092]

This is an exciting opportunity to work for one of the top law firms in the United States and the region.  This position is responsible for providing strategic direction to and oversight of Stoel Rives’ Talent Acquisition Department.  The individual in this role will work with Firm leadership to develop, implement, and manage strategies and processes to facilitate the Firm’s talent recruiting initiatives.  In doing so, this position will lead a team that ensures the Firm has a robust and effective summer associate program, sources and attracts top quality candidates, increases the Firm’s visibility in all major markets, and establishes a process to forecast for future talent needs.  Strong preference for person to sit in the Portland office.  Some domestic travel required.  At Stoel Rives, you will find challenging work assignments, opportunities for professional growth and community involvement, and a culture of innovation. Click below to view the full job listing:
Job Listing – Director of Talent Acquisition

Register for the 2017 Fall Education Conference

We have a great Fall Education Conference planned for you at The Lakefront Hotel, October 3, 2017 from 7:30 a.m. to 2:00 p.m. This year we have Nancy Nolin joining us for two sessions. Nancy’s first session will be presenting cognitive behavioral techniques combined with self-care goals. Nancy’s second session will be teaching us the practice of mindfulness. Stevie and Andrew Frakes will be working with us on communication skills. Both Stevie and Andrew bring interesting and helpful insights into the topic. See the attached registration form for the bios on our speakers and detailed descriptions of the sessions.

Sign up by September 5, 2017 and receive the early bird registration fee!

Agenda

7:30 a.m. Registration, Welcome and Breakfast, Redington Ballroom (upstairs)

8:00 a.m. In the Rose Garden ~ the Importance of Self-Care in the Workplace, Nancy Nolin, LCSW, ACSW, CAS, CADCII

9:30 a.m. BP Networking Break

10:00 a.m. Learning the Art of Mindfulness ~ Even with a Busy Schedule, Nancy Nolin, LCSW, ACSW, CAS, CADCII

11:30 a.m. BP Networking Break

12:00 p.m. Lunch

12:30 p.m. Working with Others: Insights from Ego
Development
, Stevie and Andrew Frakes

2:00 p.m. Adjourn

Download the registration form here:
2017 AK ALA Fall Education Conference Registration

*Education Sessions are pending approval for 4.5 hours of Alaska Bar Association
CLE credits and ALA CLM credits.

Please pass on the information to colleagues and friends who may be interested.
Thanks from the Education Committee, Lindsey Galin, Diane Pennington, Jodi Walton & Karen Schmidlkofer

Karen Schmidlkofer, Controller
Alaska Bar Association | 840 K Street, Suite 100 | Anchorage, AK | Main: 907-272-7469 | Fax: 907-272-2932